Technology Portfolio Management (TPM) Best Practices

Overview

Intellectual property and standards technologies occupy a specific and frequently overlooked governance position. Proprietary algorithms, licensed intellectual property, and adopted industry standards are technology foundations that organizational capabilities depend on and that carry distinct legal, contractual, and compliance governance obligations. A proprietary algorithm constitutes a strategic asset requiring IP protection. A technology approach licensed exclusively from a third party creates a dependency with contractual and financial obligations. An industry standard adopted as a mandatory conformance requirement creates compliance obligations for every technology implementation that must satisfy it.

Best Practice

Govern the Intellectual Property and Standards Technologies Inventory as a record of all proprietary algorithms and methods owned or exclusively licensed by the organization, all licensed intellectual property embedded in organizational technology assets, and all industry standards the organization has formally adopted as mandatory conformance requirements. For each IP asset, capture the IP type, its legal protection status, the owner or licensor, the scope of the organization’s rights, any revenue or royalty obligations, and the expiration or renewal timeline. For each adopted standard, capture the standard name, the issuing standards body, the current version adopted, the compliance obligations the standard creates, and the review cadence for evaluating whether newer versions should be adopted.

Benefit(s)

A well-governed IP and Standards Technologies Inventory protects the organization’s proprietary technology assets from inadvertent disclosure or misuse, ensures that licensed IP obligations are honored consistently, and maintains current compliance with the industry standards the organization has committed to follow. Governance of this inventory type is foundational to the audit readiness that regulators and large customers increasingly require of enterprise technology organizations.