Vendors Inventory and Attributes - Provenance and Audit attributes for the Vendors Inventory

Vendors Inventory and Attributes

Chapter 26. Provenance and Audit attributes for the Vendors Inventory

Provenance and Audit attributes capture metadata about the Vendor record itself — how it was created, when it was last updated, and the reliability of its content.

Attribute Name	Maturity	Description and Notes
Record Created Date	Walk	Description — The date on which this Vendor record was first created in the inventory. Benefit(s) — Supports audit and compliance reporting. Source — Manual. Examples — 2024-03-15, 2023-11-01
Record Created By	Walk	Description — The name or role of the individual who created this Vendor record. Benefit(s) — Provides accountability for record creation. Source — Manual. Examples — Jane Smith (Vendor Governance Manager), AI Agent (Claude, 2026-05-16)
Last Updated Date	Walk	Description — The date on which any attribute of this Vendor record was last modified. Benefit(s) — Enables identification of stale vendor records not reviewed within the expected cadence. Source — Manual. Examples — 2026-05-16, 2025-09-30
Data Source	Walk	Description — How this Vendor record was initially created and what sources were consulted to populate it. Benefit(s) — Enables data quality assessment and supports audit defensibility. Source — Manual. Examples — Procurement system export, Manual entry from contract review, AI-assisted discovery (Claude, 2026-05-16) Notes — When AI-generated, document: “AI Agent (Claude, 2026-05-16) — validated by [name].”
AI-Generated	Walk	Description — Indicates whether this record was initially generated by an AI agent rather than manually authored. Benefit(s) — Maintains transparency about record provenance. Enables targeted validation of AI-generated records. Source — Manual. Examples — Yes (validated), Yes (pending validation), No

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